Service Mandate Appendix

Property Financial Administration (Oversight)

Purpose

To ensure financial clarity, discipline, and accountability at the individual-residence level while preserving proper controls, segregation of duties, and owner agency.

Mandate

Agentic provides financial oversight, not transaction execution. Our role is to ensure that every expense related to a residence is:

• appropriate in scope

• accurately represented

• correctly classified

• aligned with long-term ownership objectives

Agentic does not perform bookkeeping, bill pay, or tax services. Execution (bill pay, bookkeeping, tax reporting) is handled by the owner’s CPA, bookkeeper, or a vetted accounting partner.

Scope of Oversight

Agentic Oversees:

• Invoice verification
  Confirming services were delivered, scopes were met, and pricing is consistent with agreements.

• Expense classification
  Applying standardized property-level coding and distinguishing operating expenses from capital activity.

• Approval discipline
  Reviewing and approving expenses prior to payment, with exceptions escalated only when material.

• Budget monitoring
  Tracking budget vs. actuals by residence and identifying emerging cost trends early.

• Owner reporting
  Delivering concise, decision-ready financial summaries by residence.

*Agentic remains the single point of residential accountability